All UCH COVID-19 Forms:
9/9/21: UCH Exposure and Social Distancing Protocols
Since March of 2020, UCH has looked to the CDC for guidance regarding UCH COVID-19 protocols, and as a result, our internal protocols have and will continue to evolve to reflect the latest CDC recommendations for Health Care Professionals.
Effective immediately, UCH COVID-19 Exposure and Social Distancing protocols have been updated.
COVID-19 Exposure Protocols
In the event you receive a positive test for COVID-19, you must complete the UCH COVID-19 Employee Self-Reporting form within one hour of notification of a positive test.
In the event you are exposed to a person who has tested positive for COVID-19, you must complete the UCH COVID-19 Exposure form within one hour of notification of exposure.
Upon receipt of a COVID-19 Employee Self-Reporting Form or a COVID-19 Employee Exposure Form, Human Resources, under the direction of Dr. Brad Canada, will notify the employee about required COVID-19 protocol.
Social Distance Protocols for All UCH Employees
• Employees are required to wear a mask at all times in common areas and when interfacing with one another. See your immediate supervisor to obtain a mask.
• Social distancing will be maintained in all areas, including break rooms.
• Do not congregate. Keep six feet apart when possible.
• Large meetings should be conducted via Zoom only.
• Do not shake hands.
• Lunch meetings should be avoided.
All UCH management will monitor staff for compliance with UCH’s COVID-19 Protocols. UCH Management must report all noncompliance to HR.
**Please email UCH_HR-COVID@uthsc.edu, if you have any questions.**
8/23/21: HR Clearance for Vaccines & Exemptions
As Shannon shared last week, UCH will require all UCH staff and physicians to be fully vaccinated against COVID-19 by October 31st.
As a reminder, an individual is considered “fully vaccinated” two weeks after their Johnson & Johnson vaccine or 2 weeks after their second dose of Moderna or Pfizer vaccine. This means that employees will need to plan to receive their first dose of Pfizer vaccine by September 26 or Moderna by September 19 in order to receive the second dose by October 17 and achieve full vaccination status by October 31.
All employees are required to follow the Human Resources COVID-19 Vaccination Clearance Process to ensure UCH has record of your vaccination status.
Using the link below, fully vaccinated employees must provide their COVID-19 Vaccination Record Card to verify proof of vaccination. Upon Human Resources confirmation, fully vaccinated employees will be provided a tinted sleeve for their badge, which must be worn at all times.
Vaccination Requirement Exemption Request Process
To request an exemption from the UCH COVID-19 vaccine requirement, employees must complete a COVID-19 Vaccination Exemption Request Form (link below). You will be notified by Human Resources if your exemption request is approved. Weekly COVID-19 testing will be required for employees who are granted an exemption to the UCH COVID-19 vaccine requirement.
If you have any questions regarding UCH’s COVID-19 vaccination requirement or clearance process, please contact firstname.lastname@example.org.
Vaccinations Mandatory for UCH Employees
March 2020 marked the beginning of the COVID-19 pandemic, a pandemic that unfortunately is far from over. The Delta variant continues to drive positive COVID-19 cases across the Mid-South, and as a result, area hospitals are reporting overflowing emergency rooms, ICUs at capacity, and an increase in ventilator utilization for COVID-19-positive patients. We find ourselves in a crisis which we cannot ignore.
Now more than ever, the healthcare industry must lead by example. Over the past few weeks, St. Jude, Methodist LeBonheur Healthcare, the VA, Regional One Health, and Baptist Memorial Healthcare have announced requirements of staff and contractors working within their health systems to become fully vaccinated.
After careful consideration and in consultation with UT leadership, UCH has decided to require all UCH staff and physicians to be fully vaccinated against COVID-19 by October 31st. Based on the results of our COVID-19 Vaccination Status Survey, UCH currently has a 74% full vaccination rate.
Please know this requirement is not a decision we take lightly. I know there are UCH team members with concerns regarding vaccination. Over the next few weeks, we will set up on-site education sessions for staff to join. During these sessions, you can learn more about vaccination and discuss any concerns you have with Dr. Canada or a member of our medical staff. You can even submit any questions about the vaccine by email to email@example.com, and we will provide an answer.
I also encourage you to let me or any member of UCH leadership team know if you have questions regarding this policy. Our doors are open, and we are ready to listen.
More information concerning next steps will be disseminated soon. This information will include the process you should follow to submit proof of vaccine as well as the process to follow to request an exemption to the UCH COVID-19 vaccine requirement.
We value each of you and are grateful for your contributions as we navigated this pandemic over the last year and a half. Thank you all. I hope you all respect that UCH must do everything in our power to maintain a safe environment for our patients and team members. We feel that this step is a necessary step in safeguarding our environment of care.
Mask Requirement for UCH
Given the recently updated CDC guidance, along with updated health directives from the cities, counties, and state, UCH has updated it’s COVID-19 Protocols as follows:
Effective August 5th
In UCH’s clinical locations:
· Employees are required to wear a surgical mask at all times in common areas and when interfacing with one another. Cloth masks are only permitted if a surgical mask is worn under the cloth mask.
· All patients, vendors, and visitors are required to wear a mask at all times as well.
· Social distancing will be maintained in all areas, including waiting rooms.
· Temperature checks are required for patients, staff, and visitors.
In UCH’s administrative locations (1407 Union and 1375 Lenox ONLY)
· Employees are required to wear a mask at all times in common areas and when interfacing with one another. Cloth masks are permitted.
· All vendors and visitors are required to wear a mask at all times.
· Social distancing will be maintained in all areas, including break rooms.
· Temperature checks are not required. Staff are expected to self-monitor, and individuals with fever and viral symptoms are expected to not come to work.
As we continue to monitor the surging spread of COVID-19, specifically the Delta variant, and see the impact it is having on the state of Tennessee with our low vaccination rate, we strongly encourage our team to receive the COVID-19 vaccination as soon as possible.